My CollaborationWare History
What CollaborationWare have I used?
Gardening new system late-2022
I started out doing interstitial journaling in a gdoc shared with my boss (and everyone else), to make transparent how I'm spending my time/energy.
Then I added a to-do-list to it.
When that list became messy, I created a "map" in Miro
- I could have done this in FreeMind, but (a) it wouldn't be web-visible, and (b) Miro encourages me to capture some things as a FreeForm MindMap before organizing.
- I keep the non-map misc (or to-be-prioritized) items in the other gdoc.
Jan'2023 update: realize I need a kanban view
....so I can track things I'm considering, prioritize resolution/etc., including getting into dev queue. Or maybe as I get "enough" context there will be fewer smallish open loops.... heck I might just use a googlesheet for now
also tried Quire.com which gives me graph-task-list, but that becomes overwhelming...
Aug'2023 update: still messy
Back to a Miro map to give me over-view.
My DayJob system 2021
("Product Management", lots of collaboration with non-devs.)
The below feels like a horrorshow, writing it to help me ponder how to simplify.
- I most wish I could dump Asana and put everything in BaseCamp
Created annual roadmap/plan gdoc with sales-ops head, much might have no dev aspect. I refer back to this ~monthly to see whether I should push someone on something.
Wrote a personal "priorities" gdoc that includes roadmap items plus smaller items, in rough order of short-term priority, with NextAction for each (at at least the top 5) (and link to primary doc for each).
- Key use/purpose is WeeklyReview → MIT shortlist
- top 3 items copied to my slite/draft chrome extension, so every new tab nags me
Have gsheet to share, line per initiative, columns for factors for evaluating/prioritizing candidates, plus column per week for tracking action-progress. Has 2 purposes
- keep WIP shorter
- prioritize (and remind-priority) of candidates for attention
- track what happened last week, what's happening this week, what's expected down the road (to have right amount of stuff ready to go into execution WIP)
There's also a more summary-level cross-team column-per-sprint spreadsheet.
- most initiatives are small enough that I have an umbrella-project, with a separate ToDoList per initiative
- a challenge to get others to use it, every has their own primary system, and every person has their own sloppy private mess for tasks
Additional confluence pages (best for integrating into other docs) and/or gdocs (best for co-editing, or sharing with execs who don't use confluence).
- Often have both: a stub/link confluence page for discoverability, linking to a gdoc, and the BaseCamp list
Asana for my immediate tasks, because nice instant UI for adding, and for dragging what I prioritize to the top of "My Tasks" (BaseCamp is especially bad at the latter).
- I'm the only active user of this, though other PMs have license and could see it
- I have a list of projects defined, otherwise I don't organize, tasks are pretty disposable
Freemind for meeting notes (and occasionally private brainstorming), because fast to write, and easy to reorganize.
- Sometimes (not enough) notes get pasted in Confluence (where they style nicely as bullet list), BaseCamp, emails, etc.
- Items that are Tasks I flag with an icon, then go back later and add to Asana and/or BaseCamp, etc.
- dev tickets (a given BaseCamp ToDoList will usually have at most 1 ToDo representing dev work, linking to ticket or epic - just for cross-reference)
- my own tasks that involve doing analysis, because I can create a trail of SQL queries and thoughts, linking to gsheet/etc. So if I ask a Data person to vet/systematize an analysis, they have a starting point.
Sometimes a gsheet to prioritize/summary-share bugs, or story-build-order, because Jira is pretty bad at those.
And of course slack, email, etc.
At NCSA Sports
- when I arrived
- I started frequently using Google Spreadsheet and other Google Apps when MsOffice sharing was painful
- we also use Slack.com...
- the Marketing and Sales teams both use Asana
- Jul'2020 PMs are moving to BaseCamp, but it doesn't seem to be replacing anything.